Type de contrat :
Permanent Contract

Executive Assistant & HR Support (Milan Branch) M/F

Modified on 18/11/2025

  • Lieu : Milan - Italy
  • Secteur : Administration / Facilities Management
  • Numéro de l'offre : 2025-106068

Job description

 

About the Role

The Executive Assistant and HR Support role has two main areas of activity. The Executive Assistant is in charge to manage the Branch Manager's agenda, coordinate meetings, and handle travel plans. You will oversee general secretarial duties, maintain documentation, and provide logistical support to the team, including travel arrangements and expense reports. Ensuring workplace safety, addressing building-related issues, and managing special projects, such as office relocations and safety protocols.

As HR Support, you will manage attendance records, payroll coordination, recruitment and onboarding processes, serving as a key contact point for employee inquiries.

DUTIES AND RESPONSIBILITIES:

Secretarial Support

  • Handles general secretarial duties (planning of the agenda, setting of meetings, etc.)
  • Prepares the Branch Manager travel plans
  • Provides logistical support to the team: travel reservations, general assistance, etc.
  • Manages and organizes the filing of documents and procedures
  • Manages and develops expense reports

 Office Management

 

  • Is responsible for managing workplace safety system
  • Manages issues related to the office management (in cooperation with the Building‘s Managers)
  • Manages ad hoc projects (office moving, anti-COVID 19 protocol, etc.)

HR Support

  • Collects employee attendance information (vacation, smart working, sickness, ...) to transfer it to the headquarters in Dublin and record it in the payroll provider's attendance system
  • Manages the relation with the payroll provider and performs periodic checks of social security fund payments for employees
  • Manages company cars such as contracts and payment management, supplier relation management and other ad-hoc topics
  • Organizes and manages the recurrent monthly internal meetings of CACI Milan Branch
  • Oversees and coordinates the recruitment process: vendor selection, CVs collection, coordination of internal stakeholders and interviews organization
  • Manages internal processes related to recruiting such as drafting documentation and managing HQ relationships with external vendors
  • Manages the onboarding of new employees by organizing internal training, arranging meetings with other departments, preparing the welcome package
  • Acts as contact point for the information regarding modifications in HR regulations (regulatory watch)
  • Attends HR Community working groups

Projects

  • Supports on implementation of regulatory and transversal projects in accordance with internal guidelines

*Other duties as required/assigned to fulfil requirements of post

  • Minimum level of study
    Bachelor Degree / BSc Degree or equivalent
    Training / Specialization
    • Degree in relevant field desirable.

    • Experience: 1 to 5 years of professional experience in a similar role
    Minimum experience level
    3-5 years
    Skills needed
    • Good knowledge of Office suite
    • Drafting skills
    • Total confidentiality in all matters
    • Personal organisation, time management and communication skills
    Languages
    Fluency in Italian and English required. French desirable.

  • Crédit Agricole Assurances, France's largest insurance group, unites together Crédit Agricole's insurance subsidiaries. The Group offers a range of savings, retirement, health, personal protection and property insurance products and services. They are distributed by the Crédit Agricole's banks in France and in seven other countries around the world by financial advisers and multi-line insurance agents. The Crédit Agricole Assurances companies serve individuals, professionals, farmers and businesses. At the end of 2024, Crédit Agricole Assurances has 6,700 employees and Its premium income amounted to €43.6 billion (IFRS). As the leader creditor insurance operator in France,the third-biggest European specialist in this segment, the 1rst in France concenrning the death benefit, funeral and dependence insurances , we provide a comprehensive range of financial protection products and services to cover the risks due to death, off work, dependence for families, employees and professionals through multi-channel pathways integrated into our partners' processes : retail banks and specialised financing companies in France and Europe. It represents around 150 employees located in Dublin and Milan. By working every day in the interest of society, we are a Group committed to diversity and inclusion and place people at the heart of all our transformations. All our job offersare open to persons with disabilities.

Crédit Agricole Assurances

Crédit Agricole Assurances

Executive Assistant & HR Support (Milan Branch) M/F

Published the 18/11/2025

Type de contrat :
Permanent Contract
  • Milan - Italy
  • Administration / Facilities Management
  • 2025-106068
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Our advantages

Working from home

This is a working method that has existed within Crédit Agricole Assurances for many years.

Training

Numerous face-to-face and remote levers: learning from others, giving and receiving feedback, taking training courses, enhancing experience, taking on new missions, or another example, unlimited access to LinkedIn Learning's more than 10,000 digital content.

Crossovers

A wide range of support (events, workshops, guidance tools, practical information sheets, advice, etc.) and a variety of career paths within our Insurance Group and throughout the Crédit Agricole Group.

Companies

Sites in Paris, the French regions and 8 other countries: Ireland, Italy, Spain, Japan, Luxembourg, Portugal, Poland and Greece.

Banking benefits

Banking benefits for staff

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