Description du poste

Summary

Provide Executive Assistant support to Senior Executive and Senior Bankers including but not limited to scheduling, calendar management, managing travel schedule, expense reimbursement, reception of visitors - including clients and visitors from CA-CIB Head Office or network.

 Key Responsibilities

Work with Concur to efficiently manage the travel calendar of the Head of FIG Americas and the FIG Bankers by ensuring adequate flight times, challenge pricing to get the best deals available, prepare itinerary, pre-checking/boarding pass, etc.

Assist with the preparation of the weekly meetings and prepare all necessary documentation.

Calendar management which includes, organizing business trips to visit other branches, clients or conferences

Effective management of Head of FIG, Americas calendar, contacts, meetings. Ensure no overlapping and breaks in schedule

Manage the selectivity of meeting by screening the requests; logistics of meeting needs such as catering or specific technical support

Organization of team activities

Utilizing Oracle to create, edit and approve expense reports ; coordination and communication with AP to ensure payment; organized archives of reports and payment log

Ensure that confidential information is properly guarded and disposed of when necessary

Provide support to external visitors from clients, CACIB. Assist with managing their local calendars, organize travel and other logistical assistance as necessary (guest registration, badges, transportation…)

Language Skills:

·         English Required,

·         Spanish and/or French ideal but not required

SPECIAL ROLE REQUIREMENTS:

Experience with supporting executives

 •              Comply with all applicable legal, regulatory and internal Compliance requirements, including, but not limited to, the US Compliance manual and Compliance policies and procedures as issued from time to time; financial security requirements, including, but not limited to, the prevention of financial crime and fraud including reporting obligations to the Money Laundering Reporting Officer.

•               Complete all mandatory trainings

Salary Range: $90K