Fixed-Term Contract

Paralegal Officer - Domiciliation

Modified on 05/12/2024

  • Luxembourg - Luxembourg
  • Legal
  • 2024-92970

Job description

Your team

Within the Legal Business Line, the Domiciliation team provides clients with domiciliary and corporate secretary services. The team provides support for traditional investment funds/vehicles (“Mainstream”) and alternative investment funds/vehicles such as real estate, infrastructure, private equity and private debt, etc. (“PEREs”).

 

Your missions

The role of the Paralegal Officer is to work in collaboration with the Corporate Officer and to support a portfolio of clients throughout the legal lifecycle of Mainstream and PEREs undertakings for collective investment funds (“UCI”) and corporate entities for which CACEIS acts as a service provider.

 

  • Ensure compliance with all legal and regulatory requirements regarding the proper execution of domiciliary and corporate secretary activities.
  • Support and collaborate with the Corporate Officer in the execution of the domiciliation and corporate secretary services for a portfolio of clients, work autonomously, take ownership and responsibility for allocated tasks.
  • Manage the receipt, treatment, dispatching and filing of the correspondence addressed to domiciled entities in a timely manner and in accordance with the filing procedure, organize outgoing of mailings and couriers.
  • Maintain/follow-up of the planning/deadlines of upcoming corporate events such as shareholders’ meetings (“AGM/EGM”) and prepare all related draft documents (agenda, convening notices, proxy forms, AGM minutes (incl. resolutions), attendance lists…).
  • Ensure that electronic filings of various documents to be lodged with the Luxembourg Business Register (i.e. annual reports, etc.), ordering of LBR extracts and any other corporate formalities following the holding of an AGM or a corporate event are performed on time.
  • Liaise with fund/companies’ auditors and share all corporate documents necessary for the performance of their audit.
  • Handle the proper filing, safekeeping (electronically and physically for domiciled entities) and archiving of corporate documents as required by law.
  • Provide assistance to clients and other operational teams within CACEIS to ensure client satisfaction at each level and adopt a client-centric approach.
  • Provide support and coaching to team members.

 

 

 

#LI-DNI

    • Minimum level of study
    • Bachelor Degree / BSc Degree or equivalent
    • Training / Specialization
    • Graduate degree in management, law or other
      - Through professional experience, knowledge of Funds (UCITS or AIF)
      - An understanding of the legal environment is an asset
    • Minimum experience level
    • 0-2 years
    • Compétences recherchées
    • Organisational and rigourous approach
      Synthesis and analytical mindset
      Team Spirit
      Confidentiality
      Think Client Approach
    • IT tools
    • Pack Office
    • Languages
    • French and English. Proficiency in a third language is an asset.

  • CACEIS est la filiale d'asset servicing des groupes Crédit Agricole et Santander, dédiée aux sociétés de gestion, compagnies d'assurance, fonds de pension, banques, fonds de private equity et real estate, brokers et grandes entreprises. Présent en Europe, en Amérique du Nord, en Amérique du Sud et en Asie, CACEIS propose une gamme complète de produits et services : exécution, compensation, change, prêt-emprunt de titres, conservation d'actifs, banque dépositaire et administration de fonds, agent de transfert, support à la distribution des fonds, solutions de Middle-Office et services aux émetteurs. Avec 7 000 collaborateurs et un large portefeuille de clients, CACEIS est un leader européen de l'Asset Servicing et compte parmi les principaux acteurs mondiaux. En agissant chaque jour dans l'intérêt de la société, nous sommes un groupe engagé en faveur des diversités et de l'inclusion. Tous nos postes sont ouverts aux personnes en situation de handicap.

CACEIS
CACEIS
CACEIS

CACEIS

Paralegal Officer - Domiciliation

Published the 24/10/2024

Fixed-Term Contract
  • Luxembourg - Luxembourg
  • Legal
  • 2024-92970

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