Permanent Contract

Assistant Manager Administration

Modified on 22/05/2024

  • NEW DELHI / MUMBAI / BANGALORE / CHENNAI / AHMEDABAD / PUNE - India
  • Operations
  • 2024-89753

Job description

Main responsibilities:

To manage administrative activities, namely: Facility Management, Office Space Planning, Fixed Asset Management, Vendor Management, Budget Control and Transportation.

Main duties:

Administration and facility management of Company's property

  • Assist admin head for handling complete facilities and infrastructure set up.
  • Coordinate with FMS Manage & ensuring proper upkeep of the office.
  • Daily analysis of seat plan and coordinate with Admin Head for any kind of changes.
  • Ensuring timely maintenance of all electrical and mechanical equipment like Air conditioning systems, Generator sets, UPS, CCTV etc.
  • Prepare and analyse reports to keep a check on cost and ensure sufficient stocks and resources available at all times.
  • Establishing a good network with external agencies for providing the employees with the requisites at a minimum amount of time. 
  • Handling the purchase of stationary, office equipment & looking after their maintenance.

Physical Security, Procurement of Non-IT Capital Assets

  • Ensure Security of premises, data and employees and periodical reporting to Admin Head for any changes/best practices
  • Monitor and ensure timely signing of Annual Maintenance contracts duly coordinating with FMS team.
  • Fire and safety management, ensure conducting fire drill as per compliance
  • First point of contact for emergency medical services

 Travel Management & Employee Services

  • Coordinating with facility manager for employee transport.
  • Preparing and managing the roster
  • Handling 2nd level of escalation for any issues related to employee transportation.  
  • Ensure hygienic Cafeteria for employees.

 Payment and Budget Management

  • Assist Admin Manager to plan yearly budgets for day to day administration expenses.
  • Constantly looking for opportunities to optimize costs
  • Ensuring that all vendors are paid on time and accounting entries are passed accurately and in time.
  • Expense management and booking as per standard accounting rules
  • Assist Admin head during statutory audit

    • Starting date
    • 02/07/2024
    • Position with management
    • No
    • Minimum level of study
    • Bachelor Degree / BSc Degree or equivalent
    • Training / Specialization
    • Candidate's technical skills:Experienced Graduate / Post Graduate in B.Com / M.Com.
      Diploma in office administration/facility management.
      Good computer, communication and interpersonal skills.
      5+ yrs experience of Administration.
    • Minimum experience level
    • 3-5 years

  • About Crédit Agricole Corporate and Investment Bank (Crédit Agricole CIB) Crédit Agricole CIB is the corporate and investment banking arm of Crédit Agricole Group, the 10th largest banking group worldwide in terms of balance sheet size (The Banker, July 2022). 8,600 employees in more than 30 countries across Europe, the Americas, Asia-Pacific, the Middle-East and North Africa, support the Bank's clients, meeting their financial needs throughout the world. Crédit Agricole CIB offers its large corporate and institutional clients a range of products and services in capital market activities, investment banking, structured finance, commercial banking and international trade. The Bank is a pioneer in the area of climate finance, and is currently a market leader in this segment with a complete offer for all its clients. For more information, please visit www.ca-cib.com Twitter: https://twitter.com/ca_cib LinkedIn: https://www.linkedin.com/company/credit-agricole-cib/ By working every day in the interest of society, we are a group committed to diversity and inclusion. All our positions are open to people with disabilities.

Crédit Agricole CIB
Crédit Agricole CIB
Crédit Agricole CIB

Crédit Agricole CIB

Assistant Manager Administration

Published the 22/05/2024

Permanent Contract
  • NEW DELHI / MUMBAI / BANGALORE / CHENNAI / AHMEDABAD / PUNE - India
  • Operations
  • 2024-89753

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