Job description

Duties and Responsibilities

HR Business Partnership / Operational HR

• Be the first point of contact for all HR specific queries from management/employees and
  advising and responding in a timely manner
• Compile and maintain HR records and data
• Ensure adherence to HR policies and employment law
• Ensure the monitoring in the implementation of HR processes such as Performance
  Management System, Induction training and probationary periods
• Update policies when necessary
• Responsible for the administration and coordination of all Employee programs such as Tax saver
  travel tickets, Cycle to work scheme, Smart/Flex working applications, remote working from abroad applications

Recruitment

• Participate in the recruitment process (definition of needs, job description updates, search for
  candidates, liaise with candidates and agencies ensuring positive candidate experience and
  participate in recruitment interviews)
• Monitor the employee on boarding by preparing offer letters, contracts, conducting reference
  and compliance checks and ensure a smooth transition for each new hire
  Payroll
• Prepare the monthly completion of payroll (Dublin, UK, Milan)
• Ensure the accurate completion of the Administration of CACI Pension Scheme, the Administration of Private Health Insurance, the Administration of Social reports and various surveys (remuneration surveys, surveys from Irish regulator, etc…)
• Ensure reconciliation between payroll and accounts.

Payroll

• Prepare the monthly completion of payroll (Dublin, UK, Milan)
• Ensure the accurate completion of the Administration of CACI Pension Scheme, the Administration of Private Health Insurance, the Administration of Social reports and various
  surveys (remuneration surveys, surveys from Irish regulator, etc…)
• Ensure reconciliation between payroll and accounts

Learning & Development

• In conjunction with HR colleagues, organise the annual training plan for employees in Dublin &Milan, based on the training budget by:
  o collecting and addressing needs with appropriate and cost effective solutions
  o organising the validated training
  o monitoring and following-up where appropriate
• Put in place dashboards to monitor the training and development plan
• Ensure that the performance management system is efficiently applied across the board

HR Budgets and Reporting

• Prepare and monitor the salary, training and recruitment budgets as per company policy and procedures on an ongoing basis
• Monitor HR expenses
• Participate in the Annual Compensation and Benefit review
• Prepare various salary and FTE reports for the Group
• Liaise with France, Finance and Payroll providers regarding the monitoring of HR costs
• Update on a monthly basis the projection of HR costs

Complément

HR Communication & Employee Engagement
Help with the development of our Employer Brand (e.g. participating in Career fairs, drafting articles on intranet/internet)
Prepare and/or present various HR communication and presentations for various stakeholder including of top management and Board
Build on employee engagement by coordinating GPTW survey, IER, pulse surveys, group seminars, focus groups and Company Meetings
Drafting our Cultural Audit as part of Great Place To Work
Implement CACI, Group and International HR projects
Help with the organization of various events (e.g. Length of Service Events, Annual Away Day etc.)
Support and assist with the activities and initiatives linked to our Wellbeing Strategy CACI Cares